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- No of Pages: 84

- No of Chapters: 05

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Introduction:

Abstract

This study examined the contributions of the latest communication office equipment to job efficiency of the secretary in Nigeria Breweries Plc (NB) one of the branches in Enugu. In carrying out this study, 100 staff which comprise of 30 secretaries, 30 managers, 10 accountants and 10 assistant managers, were randomly selected out of 550 staff in the establishment. They were interviewed and their responses analysed. It was found among other things that introduction of these machines have helped the secretaries to perform their duties effectively. That it makes possible for the production of high quality work and above all it increases output.
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rn Recommendations were made efficient performance and some of them are –
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rni. Motivating the workers to increase work turnover and to reduce personnel turnover.
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rnii. The organization should endeavour to sponsor staff for in-service training courses.
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rniii. The establishment should invite producers of these machines to train their secretaries and make it possible for them to operate the system effectively and efficiently.
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rnFinally, efficiency, speed and accuracy in production of goods and services is the order of the day in modern office. It is in this spirit that every business have come to grip and glue with office automation.

Table of Content

CHAPTER ONE
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rnINTRODUCTION
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rn1.1 Background of the Study
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rn1.2 Statement of the study
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rn1.3 Purpose of the study
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rn1.4 Significance of the study
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rn1.5 Scope of the study
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rn1.6 Research questions
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rnCHAPTER TWO
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rnLITERATURE REVIEW
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rn2.1 Historical Background
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rn2.2 Definition of the Latest communication office equipment
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rn2.3 Elimination of Monotonous and Receptive Task
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rn2.4 Comparison of the old and latest office communication equipment as perceived in secretarial profession
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rn2.5 Overview of the latest communication office equipment
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rn2.6 Summary
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rnCHAPTER THREE
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rnRESEARCH METHODOLOGY
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rn3.1 Design
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rn3.2 Area of Study
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rn3.3 Population
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rn3.4 Sample
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rn3.5 Description of Instrument used for data collection
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rn3.6 Validity of the Questionnaires used
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rn3.7 Method of Administration and Collection of questionnaire
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rnCHAPTER FOUR
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rnDATA PRESENTATION AND ANALYSIS
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rn4.1 Data presentation
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rn4.2 Analysis of data
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rn4.3 Finding
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rnCHAPTER FIVE
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rn5.1 Summary
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rn5.2 Conclusion
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rn5.3 Recommendation
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rn5.4 Limitation of the study
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rn5.5 Area of further research
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rnAPPENDIX
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rnLetter of Transmission
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rnQuestionnaires
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rnReferences

Introduction

1.1 BACKGROUND OF THE STUDY
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rnTo improve efficiency in Industry, management is usually working for ways to increase productivity, quality of goods and services and grab the best edge among her other competitors. These aim can easily be achieved through the use of high technology in the office. The over all operation of a secretary’s naturally involve a tremendous amount of paper shuffing and record keeping, accounting procedures for payrolls, financial reports, invoices etc. in all integral parts of the Nigerian industries.
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rnOffice methods and services are daily getting complex and the volume of materials and information to be handled are daily increasing and the reaction or response and time expected of the secretary is now shorter than it has been in the recent past. There is therefore the need for office administrator which include the secretary, to cope with the increasing quantity and quality of services required as a result modern equipment are rapidly spreading of Nigeria industries.
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rnPrior to the present information revolution called information age, most of the jobs performed by secretary’s in office are manually carried out. Consequent upon this, most outputs and services were of very how standard.
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rnMoreover, a great deal of time, money, energy and materials were lost in the course of producing one unit of an output. According to Stonick (1989) the workload was enormous and the staffing for the sake of economy, was as small as possible. The clerk a sort of combination photocopier, secretary and accountant, had too much to do, and time of the work was laborious, dull and time consuming.
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rnDuring the 19th century industrial revolution of Europe and that of America, many equipments were produced which possess the ability to perform most of the functions previously performed by man not only were the machines found to be capable of performing similar functions previously performed by man, they were found to be able to our-perform man quantitatively and qualitatively. Following this discovering the years a lot of improvement and innovation have been introduced to enhance and facilitate the secretary’s job. Various machines have been developed and introduced into the offices.
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rnNotable among them are
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rn1. Computer
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rn2. Telephone
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rn3. Facsimile machines
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rn4. Tele printers
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rn5. Telex machines
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rn6. thought tank machines
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rn7. Tape call-maker
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rn8. Intercom (PABX) facilities
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rn9. Internet network.
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rnDuring the industrial revolution, the secretary achieved a ‘cog’ status, in that he had to work with these machines and was in real sense, part of the machines. But with communication equipment the secretary has been able to liberate himself from the status. His duties are now defined
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rn(a). To control the mechanism
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rn(b) To feed information and instructions into machines, through cards, tapes and to stand by for mechanical break that might probably not come.
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rnOffice communications could only take place by the use of some of the modern office machines as communications is the process of creating, transmitting and interpreting ideas, facts, opinions and feelings. These new innovation brought a lot of changes to the secretary’s work in terms of memos, reports and the skill of communication, for instance giving instructions, interviewing e.t.c.