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2020 WAEC Office Practice Theory a) What is office organization? b) Explain the following types of mail; i) Urgent mail ii)...

Office Practice
WAEC 2020

a) What is office organization?

b) Explain the following types of mail;
i) Urgent mail
ii) Personal mail
iii) Confidential mail
iv) Official mail

c) List five equipment in an organization's mail room and state one use of each

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Explanation

a) Office organization is the process of defining, grouping office activities and establishing authority relationship among the employees who are working in an office so that they can be executed assigned activities effectively and economically

b) i) Urgent mail is compelling immediate action or attention,pressing,Conveying a sense of pressing importance i.e an urgent message.
ii) Personal mail is an email message from an individual to another on a subject that is informal and private.This kind of mail is common between friends, relations, and acquaintances.Personal mail is also an email sent by an employee within an employer's server but which serve no business purpose.
iii) Confidential mail is a mail that is protected i.e to protect sensitive information from unauthorized access. Confidential mode is set to set an expiration date for messages or revoke access at any time.
iv) Official mail is mail sent from, or by, an authorized department of government,government agency or international organization and normally has some indication that it is official; a certifying catchet,return address or other means of identity,indicating its user.

 

c) - Envelope Sealers
- Wafer Sealers/ Tabbers
- Feeders
- Folders and inserters
- Label appliers and stamp affixes

- Envelope Sealers: Envelope sealers automate the sealing process.Pieces are transported through where the gum flaps is moistened and the flap pressed closed.There are manual as well as automated envelop sealers varying by speed,piece size and bin capacity etc.

- Wafer Sealers/ Tabbers : Wafer Sealers and Mail Tabbing equipment save time and money in the mailroom. These machines automatically apply mail tabs/wafer seals to a wide range of media including mail piece,folded stock,double postcards,newsletters, and booklets etc

- Feeders: Easy to use and designed to maximize printing, Tabbing/Labelling and stamp affixing operations.Designed for in-line operations and ease of use,once set-up they require very little user interaction aside from keeping the material bin full.

- Folders and inserters: A folder inserter folds a sheet of paper,inserts it into an envelope, and then seals the envelope.

- Label appliers and stamp affixers: Help automate the process of addressing and personalizing mail piece saving time and money in the mailroom.

 


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Post-UTME Past Questions - Original materials are available here - Download PDF for your school of choice + 1 year SMS alerts
NECO June/July 2024 - Get offline past questions & answers - Download objective & theory, all in one app 48789
Post-UTME Past Questions - Original materials are available here - Download PDF for your school of choice + 1 year SMS alerts
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NECO June/July 2024 - Get offline past questions & answers - Download objective & theory, all in one app 48789